2025 One in 26 Challenge
Volunteer Confirmation for ROCHESTER on 10/5/25

THANK YOU!

Thank you for volunteering to help us with this event. Please read on for details and assignments. Contact Jill Johnson with any questions at (310) 995-6810 (calls and texts anytime are both okay!).

WHAT TO BRING

  • Arrival: Please arrive at your designated time (see chart below). The park address is 2222 St. Paul Street. Click here for a map to the part. Please drive to the Longhouse Shelter (about halfway around the one-way road). Parking is available onsite.
  • Attire: We ask all volunteers to wear an orange EPI t-shirt so they may be readily identifiable. If you already have a t-shirts, please wear it. We will have extra t-shirts for those volunteers who do not. Mornings can be chilly during set up, so we recommend dressing in layers.
  • Snacks: A coffee and pastry food truck will be available onsite (for purchase). We will also have bottled water (free) available. Feel free to bring your own snacks if you would like something else.
  • Sunscreen & Big Spray: Never a bad idea!
  • Camp Chairs: If you are working one of the stations, you may want to bring a camp chair as we will not provide these.

THINGS TO KNOW

  • Money Raised: Proceeds from this event help support EPI and its epilepsy services that support thousands of children and adults in Upstate and Central New York.
  • Fall Decor: Unfortunately, the straw bales, large pumpkins and mums are on load to us and guests may not take them home.
  • Cash or Check: If someone tries to hand you cash or a check, please direct them to Jill Johnson where it can be properly recorded and secured.

VOLUNTEER ASSIGNMENTS

Volunteer assignments are broken up into four segments:

  • Set-Up
  • Working the Event
  • Break Down and Clean-Up
  • Unloading the Van

Please review the whole list as you may have multiple assignments throughout the day.

SET UP: 6:30 AM SET-UP

Directional Signage: 6:30 am

  • Volunteers: Chris Beato, Ken Simpson
    • Collect directional yard signs (with arrows), stake signs in ground from St. Paul Street to the Longhouse Shelter.

EPI Route Signs, Bathroom Signs & Parking Signs: 6:30 am

  • Volunteers: Amira Hakim, Tabitha Coia
    • Collect the yard signs with the EPI COLOR LOGO, walk the one-mile route and place signs in the ground along the route (10 signs – space accordingly).
    • Find BATHROOM yard signs and set up in places you think make sense.
    • Find PARKING yard signs and set them up near the entrance to the parking lot.

T-Shirts: 6:30 am

  • Volunteers: Avery Esposito, Jada Ferrera
    • Get help moving two tables to the middle of the shelter.
    • Cover with purple tablecloths.
    • Use one table for adult tshirts and one table for youth tshirts.
    • Open boxes and sort sizes so they are easy to grab when people arrive.
    • Store extra tshirts under the tables and keep for repacking at end of event.

Mini-Pumpkin Painting: 6:30 am

  • Volunteers: Julie Mayernik, Linda Bartlett
    • Find clear bin(s) labeled MINI PUMPKIN PAINTING.
    • Spread clear plastic covers to protect table (and/or cloths if we use them) from paint.
    • Set up mini pumpkins, paint, brushes, dixie cups, paper towels, and water pitchers.
    • Fill water pitchers from bathroom.
    • Kids will select a pumpkin and take a paint pack and brush.
    • Pour them a dixie cup of water to rinse their brush.
    • Make sure you have a trash container near this station.
    • Please make sure to set up the plexi sign ackowledging The Cake Place for the donated items for this station.
    • We only have 50 mini-pumpkins. This station is first-come, first served and when we run out of pumpkins, you can suggest people visit the coloring station.

Trash & Recycling Bins: 6:30 am

  • Volunteers: Julie Mayernik, Linda Bartlett
    • Set up cardboard trash and recycling bins.
    • Each should get a bag. Some bins should get a RECYCLING sign.
    • Place all bins around the event area as you see fit.

Pharma Tables: 6:30 am

  • Volunteers: Julie Maynerik, Linda Bartlett
    • Check shelter diagram.
    • Find four purple tablecloths and set up. They may have their own tablcloths when they arrive and that’s okay.
    • Pharmas will provide their own collateral and supplies.

Face Painting: 6:30 am

  • Volunteers: Niylah-Nicole Walker
    • Find the clear bin(s) marked FACE PAINTING.
    • Set up purple tablecloth.
    • Set up face painting supplies – paint, brushes, face gems, cups and water.
    • Layout any face painting pattern examples.

Coloring: 6:30 am

  • Volunteers: Angie Coles
    • Find clear bin(s) labeled COLORING.
    • Set up purple table cloth.
    • Set up trays/baskets with crayons, markers, and colored pencils.
    • Set up color sheets and plain white paper. Set up any other signage you find in the bin.

Lodge Pillars, Straw Bales, Mums & Large Pumpkins: 6:30 am

  • Volunteers: Taylor Presutti, Jeff Sinsebox, Louden Cates, Jill Johnson
    • On the outside of the shelter, wrap each pillar with leaf garlands (you should have enough for three for each pillar) and crepe paper if needed to fill in.
    • Find Jill for ladder, hammer and small tac nails to anchor the garlands at the top and bottom (tape might not work, but use this if if it does).
    • One hay bale goes at the base of each pillar. Decorate with mums and larger pumpkins (not the mini pumpkins – those are for painting).

Check-In & Registration: 6:30 am

  • Volunteers: Jeff Sinsebox, Taylor Presutti, Amanda Cates, Jill Johnson
    • Set up the purple EPI tent.
    • Set up two folding tables and cover with EPI tableskirts.
    • Set up mifi.
    • Set up laptops, connect to mifi, log in, navigate to Run Sign Up online platform, log in and pull up the ROCHESTER event for check-in and registration.
    • Put CHECK IN & REGISTRATION yard sign near tent, visible from parking lot.

WORKING THE EVENT: 7:30 AM – 11:00 AM

Greeters: 7:30 am – 9:00 am

  • Volunteers: Ted Carey, Lisa Carey
    • Station yourself near the road as it approaches the parking lot.
    • Welcome guest with a smile, direct them to park in the lot or anywhere along the side of the road where they can find parking.
    • Let them know that check-in is under the purple EPI tent.
    • The walk will begin at 9:00 am.

Check-In & Registration: 7:30 am – 9:30 am

  • Volunteers: Taylor Presutti, Amanda Cates, Naomi Taggart, Marianna Pereira Freitas, Ken Simpson (IT Assist)
    • Familiarize yourself with the Run Sign Up check in and registration processes.
    • Welcome guests with a smile and ask them if they have already registered.
    • If they have, ask for their name and mark them as arrived. If they have not pre-registered, register them at that time.
    • We are trying not to take cash. However, if someone insists, we can take cash for registration, though we can’t make change. For any cash donations (or checks), please ask the guest to fill out a giving envelope, insert their cash or check, seal the envelope and return to you. Place the envelope in the tamper-proof bag. One anything has been added to this bag, please give the bag to Taylor Presutti. At the end of the event, the bag must leave with Jeff Sinsebox.
    • All guests get a voucher for free admission to the Seneca Park Zoo to use later the same day.

T-Shirts: 7:30 am – 10:30 am

  • Volunteers: Natosia Brown, Erin Greenfield, Riley Eike, Niylah-Nicole Walker
    • Welcome guests with a smile and ask them what size t-shirt they need.
    • Help them select the one they want and move on to the next person.
    • Be mindful that people may approach the tables to grab at the shirts.
    • Whenever possible, we would like to prevent this by actively engaging people as they approach the tables and offering to get t-shirts for them.
    • If people are uncertain about their size, they can choose which one they like better.
    • They do not need to remember exactly what size they signed up for at registration. We are trying not to take cash.
    • However, if someone insists, we can take cash for registration, though we can’t make change.
    • For any cash donations (or checks), please ask the guest to fill out a giving envelope, insert their cash or check, seal the envelope and return to you. Place the envelope in the tamper-proof bag. One anything has been added to this bag, please give the bag to Taylor Presutti. At the end of the event, the bag must leave with Jeff Sinsebox.

Face Painting: 8:00 am – 11:00 am

  • Volunteers: Nicole Keipper, Ben Keipper, Clara Kneezel
    • Welcome guests with a smile and ask them if they would like to have their face painted.
    • We have some examples for taleted artists, but don’t feel pressured to replicate those designs.
    • Offer to do what you can and that will be more than enough!

Coloring: 8:00 am – 11:00 am

  • Volunteers: Angie Coles
    • Welcome guests with a smile and ask them if they would like to color.
    • Keep station relatively neat.
    • If nobody is coloring, start coloring yourself and it should draw people over.

Mini Pumpkin Painting: 8:00 am – 11:00 am (or until mini pumpkins run out)

  • Volunteers: Linda Bartlett, Tabitha Coia
    • Welcome guests with a smile and ask them if they would like to paint a mini pumpkin.
    • We only have 50 so first-come, first-served (they were donated and we are grateful for the amount we received).
    • There are 50 paint sets and brushes.
    • They map take the paint and brushes home if they want, though it will be messy.
    • Clean up the station if possible as you go.

Inflatable Monitors: 8:00 am – 11:00 am

  • Volunteers: Jada Ferrera, Avery Esposito
    • Welcome guests with a smile.
    • You can work this together or one at a time, trading off doing another activity.
    • There is no weight limit.
    • You are there to make sure too many people don’t try to go at once.
    • Use your best judgement and see Jill Johnson with any questions.
    • You can unplug the inflatable at 10:45 am. Please remain near it until it is clearly deflated so people don’t try to use it while it’s not fully inflated.

Upcoming Events: 8:00 am – 11:00 am

  • Volunteers: Avery Esposito, Jada Ferrera
    • Welcome guests with a smile.
    • Explain that we have lots of events coming up.
    • People can scan the individual flyers for the QR codes for more information about each event.
    • They can also take a hard copy a flyer that lists all upcoming events.
    • Also, people can participate in the Candy Estimation Contest.
    • The person who guesses the closest, without going over, will be the winner.
    • We will announce the winner at 10:00 am and they must be present to win.
    • A few minutes before 10:00 am, unscrew that cap of the container to see the number of pieces of candy noted on a post-it note under the lid. Look through the entries for the person who came closest to the actual total.

Temporary Road Closure: 8:50 am – 9:45 am (if no RPD)

  • Volunteers: Randy Havens
    • Park at the Hawk Shelter just down the street from the Longhouse Shelter.
    • At 8:50 am, drive to the entrance to the park loop (where the road turns into one-way – NOT the main entrance off of St. Paul).
    • Find the cones off to the side of the road (or in the triangle in the middle of the road) and block off traffic from entering the one-way street.
    • Once all walkers have gone through, text Jill Johnson (310-995-6810) that everyone is past the halfway point (so she can let any cars already in the park exit).
    • Remain at that spot until all walkers have finished – Jill Johnson will text you.

Media Liaison: 8:00 am

  • Staff: Chris Beato

Float/Troubleshoot: 8:00 am – 11:00 am

  • Staff: Jeff Sinsebox, Chris Beato, Jill Johnson, Taylor Presutti (if permitting)

BREAK DOWN & CLEAN-UP: 10:45 AM – 11:30 AM

Directional Signage: 10:00 am

  • Volunteers: Chris Beato, Ken Simpson
    • Collect directional yard signs once walk is concluded.
    • Bring to gray van.

EPI Route Signs, Bathroom Signs & Parking Signs: 10:45 am

  • Volunteers: EPI Route Signs, Bathroom Signs & Parking Signs: 10:45 am
    • Collect walking route signs once walk is concluded.
    • Collect bathroom and parking signs at the conclusion of the event.
    • Bring to gray van.

Inflatable: 10:45 am

  • Volunteers: Avery Esposito, Jada Ferrera
    • Shut off inflatable and let it begin to deflate.
    • Leave it for vendor to collect.

T-Shirts: 10:45 am

  • Volunteers: Avery Esposito, Jada Ferrera
    • Pack up remaining t-shirts, keeping adult sizes and youth sizes separate if possible.
    • Bring boxes to gray van.

Mini Pumpkin Painting: 10:45 am (or earlier if we run out of mini pumpkins

  • Volunteer: Linda Bartlett, Tabitha Coia
    • Pack up mini pumpkin painting supplies, clear table cover, water pitchers, dixie cups and paper towels in clear bin.
    • Bring to gray van.

Pharma Tables: 10:45 am

  • Volunteers: Linda Bartlett, Tabitha Coia
    • Collect purple tablecloths from all four pharma tables.
    • Bring to gray van.

Face Painting: 10:45 am

  • Volunteers: Nicole Keipper, Ben Keipper
    • Pack up all face painting supplies and purple tablecloths in clear bin.
    • Bring to gray van.

Coloring: 10:45 am

  • Volunteers: Angie Coles
    • Pack up all coloring supplies and purple tablecloths in clear bin
    • Bring to gray van.

Lodge Pillars: 11:00 am

  • Staff: Jill Johnson
    • Vendor will arrive to collect hay bales, pumpkins and mums.
    • PLEASE DO NOT LET GUESTS TAKE THEM HOME AS THEY ARE GOING TO BE USED FOR AN EVENT LATER THE SAME DAY!

Check-In & Registration: 10:30 am

  • Volunteers: Taylor Presutti, Naomi Taggart, Marianna Pereiera Freitas
    • Break down items, tableskirts and put back in bags and clear bin.
    • Break down folder tables and folding chair.
    • Break down the purple EPI tent.
    • Grab the Check-In and Registration yard sign and bring everything to the gray van.

Trash & Recycling: 10:45 am

  • Volunteers: Clara Kneezel, Niylah-Nicole Walker, Jill Johnson, Jeff Sinsebox
    • Collect all bins.
    • Take out plastic bags and tie off.
    • Break down all bins.
    • We’ll keep any that are still in good shape and we’ll toss those that aren’t but they all need to go into the gray van to be transported back to the office.
    • Bring tied off bags to gray van as well.

UNLOADING THE VAN AT EPI: 11:15 AM

  • Volunteers: Jill Johnson, Taylor Presutti, Chris Beato, Nick Presutti, Jeff Sinsebox?, Mike Radell?, Ken Simpson?
    • Drive to EPI and help unload van into the lobby of the building.